Privacy Policy

We collect strictly the information necessary to review your application or respond to your inquiry:

• Identification details: full name, date of birth, nationality, country of residence.

• Contact information: email address, phone number (WhatsApp / call).

• Qualifications and background: level of education, specialization, declared technical skills, languages spoken, resume (CV), and cover letter.

• Volunteering objectives: availability dates, expected duration, personal motivations, and preferred tracks.

• Partnership inquiries: organization name, country of operation, collaboration scope, and inquiry message.

• Technical data: anonymized IP addresses, browser specifications, and language preferences (FR, EN, DE).

Information submitted through our portal is collected for clear, public-interest purposes:

• Assess candidate eligibility in light of on-the-ground community needs in Agbélouvé.

• Coordinate pre-mission communication (online interviews, onboarding preparation).

• Plan on-site logistical arrangements (housing, mentoring, mission orientation).

• Review cooperation inquiries submitted by universities, NGOs, or institutional partners.

• Maintain the stability, responsiveness, and security of our web platform.

Your data is processed in a fair, confidential, and proportionate manner:

• Human review only: no automated profiling algorithms or automated decisions are applied to applicant records.

• Restricted access: access is limited strictly to APTIC-R coordination members directly involved in selection and program delivery.

• No commercial use: your information is never used for commercial advertising, marketing campaigns, or sales outreach.

Data is stored only for justified and limited retention periods:

• In-review applications: kept for the active review and deployment preparation phase.

• Unselected applications: archived for a provisional period of up to 24 months (subject to formal confirmation by APTIC-R) to share relevant upcoming mission openings, unless immediate erasure is requested.

• Completed missions: administrative records retained for volunteer certificate issuance and organizational archives.

APTIC-R strictly enforces a non-disclosure policy:

• No sale or leasing: we do not sell, rent, or trade your personal data to any third parties.

• Technical service providers: secure hosting and infrastructure providers operate under confidentiality and data protection agreements.

• Sending partners: if your assignment is arranged through a sending organization or formal agreement, only data required for agreement execution is shared.

In accordance with international privacy principles, you have the right to:

• Access your data: verify whether your data is being processed and request an electronic copy.

• Rectification: request the correction or update of inaccurate information.

• Erasure: ask for the permanent deletion of your application file.

• Withdraw consent: retract your consent to data processing at any time.

Our website practices digital sobriety:

• No third-party commercial trackers or advertising cookies are deployed.

• Essential session cookies: necessary for secure multi-step form navigation.

• Preference cookies: saves your selected display language (FR, EN, DE).

• Audience measurement: the portal uses Google Analytics 4 to measure traffic and usage. These trackers are only activated after user consent.

We employ technical and administrative safeguards to protect your information:

• End-to-end data encryption across all pages using HTTPS / TLS protocols.

• Access controls requiring strong administrative credentials.

• Secure cloud storage partitioning for candidate documents (CVs, cover letters).

For questions concerning this Privacy Policy or to exercise your privacy rights: